How to Expand or Increase Office 365 Mailbox Size - Step By Step Guide to Follow

OVERVIEW

One of the primary concerns for business clients and individuals storing data in the cloud is the size limitations of their Office 365 account. Expanding the storage capacity of an Office 365 account requires upgrading to a higher-tier business plan. For example, upgrading from Office 365 Enterprise E1, which offers a 50 GB user mailbox size, to E3, which offers 100 GB, can help maximize storage. Therefore, increasing the mailbox size of an Office 365 account is a crucial aspect that requires attention. Here is the quick way that you can use to expand the mailbox storage of Office 365 user accounts.

5 Steps to Increase Office 365 Mailbox Size

• Step 1. Download the Software and launch It on your PC.
• Step 2. Choose Office 365 and Outlook as Platforms.
• Step 3. Enable Required Mailbox Items to Download.
• Step 4. Login and Validate Admin Account Credentials.
• Step 5. Select User Accounts and Click on the Start.

Why Expanding Office 365 Mailbox Size is Important to Manage Office 365 Account?

Expanding the Office 365 mailbox size is essential to manage an Office 365 account effectively for several reasons:

• Increased storage capacity: As businesses and individuals generate and store more data, they require more storage space. Expanding the Office 365 mailbox size provides users with more storage capacity to store important files, documents, and emails.
• Avoid data loss: If users' mailbox size reaches its limit, they may not be able to receive new emails or store additional data. As a result, they may have to delete important data to make space for new data, which can lead to data loss. By expanding the Office 365 mailbox size, users can avoid data loss and continue to receive and store data.
• Productivity: When users have sufficient storage space, they can easily access and store data without worrying about running out of storage space. This helps them to be more productive and focus on important tasks.
• Cost-effective: Expanding the Office 365 mailbox size is a cost-effective solution compared to other storage options. It eliminates the need to purchase and manage additional hardware or external storage devices to store data.

Expanding the Office 365 mailbox size is important to manage an Office 365 account effectively by increasing storage capacity, avoiding data loss, improving productivity, and being cost-effective.

Moreover, user mailboxes have huge number of crucial data, which is valuable but if the proper management of Office 365 data items is not done then user can have a data loss. This loss of data can lead them very badly so its very important for the client to know how to set Exchange Online mailbox sizes and limits in the Office 365 environment.

• Expanding Exchange Online Storage is essential for those who own a large group of members in their account and the data is really large.
• The user mail box contains the large number of data like important emails, calendar events, contacts that are to be managed properly, so that the user may not fails to expand Exchange Online storage.
• Exchange 2010, expanding user mailbox size was the biggest problem but then techniques came out that helped to manage Office 365 account easily.

Let us now look into various methods to manage and expand Office 365 mailbox size

Manual Solution to Increase or Expand Office 365 Mailbox Size

We are going to cover the 3 ways that will help the user to increase mailbox size Office 365. These steps include the basic issues that could be resolved through the user end. To increase Office 365 mailbox size using PowerShell command is somewhat typical to understand for a non technical user buts we will try to explain this to all the readers.
Let’s start!

Solution 1. Customize Office 365 Mailbox Storage

The user who send large sized emails know that by default the maximum message size for Microsoft Office 365 mailboxes is 25 MB, and we find its very difficult for them to send emails from existing accounts. But, Microsoft has provided the option that helps to Customize Email Transmission Size. The user can change the maximum allowed size for your mailboxes. This will help the user to increase or decrease the limit so that a particular user could only use the limited amount of storage. This process manage Office 365 user mailbox size and virtually expand Office 365 mailbox size.

Solution 2. Increase Office 365 Mailbox Size using PowerShell

Exchange Online PowerShell helps to set Exchange Online mailbox sizes and limits in the Microsoft Office 365 environment so that the individual user can use the limited storage. Through this Powershell command user can set size limitation for a single/ multiple users.

• Connect to Exchange Online with the help of remote PowerShell and run this PowerShell script to set the mailbox size for a single user

Set-Mailbox < UserID > -ProhibitSendQuota < Value > -ProhibitSendReceiveQuota < Value > -IssueWarningQuota < Value >

Run the following PowerShell command to set the mailbox size for all the users in an organization:
Get-Mailbox | Set-Mailbox -ProhibitSendQuota < Value > -ProhibitSendReceiveQuota < Value > -IssueWarningQuota < Value >

Solution 3. Export Office 365 Mailbox to PST Locally & Free Server Storage

There is another alternative for this, that is very helpful to manage Office 365 mailbox that can aid in taking the backup of Microsoft Office 365 mailboxes data. This is one of the easiest and simplest way to empty the storage space in Office 365 user account. Proper management of Office 365 can be done by using Office 365 email backup solution that can easily export Office 365 / Exchange Online mailboxes to PST or other file formats. So, after having backup of your important data user can simply delete the unwanted and unnecessary data from your account, in order to expand Office 365 Mailbox size & storage space.

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Software Working Steps to Increase Office 365 Mailbox Size Limits

Step 1. Download, install and launch this software on your computer. Choose Office 365 as Source and Outlook as the Destination.

Step 2. Select mailbox categories to download and freeup space in order to expand Office 365 mailbox storage. Apply date filter for selective data saving approach.

Step 3. Use your Office 365 admin credentials to Login to the software. Click on the validate button to validate the required permissions. Then click on the Next button.

Step 4. Choose the destination location and the file size to saveit on your local computer. Click on the validate button to validate the required permissions. Then click on the Next button.

Step 5. Select the required user accounts that you want to freeup space and click on the start backup button to increase Office 365 mailbox size.

CONCLUSION

So far, you have explored how to expand Office 365 mailbox size using all the possible solutions. These methods helps the user to get an extra storage space for a single user and learn proper management of Office 365 data items to save the data on Exchange Online account. We can conclude that the mailbox size limit given by Microsoft for Office 365 users is sufficient but they can be extended or maximized using PowerShell command script and various other ways mentioned above. Moreover, if you keep a local copy of your cloud data, it becomes easier to to access it offline.