How to Move a Shared Document In OneDrive? Detailed steps

In OneDrive, there is also a feature that allows you to share important files and folders with others. These files and folders can also be viewed and edited by all the other members who have access to do so. In this article, we are going to discuss how to move a shared document in OneDrive and we will also discuss how you can create find and delete these shared folders. 

What is a Shared Folder in OneDrive?

OneDrive is a cloud service that is offered by Microsoft. It allows users to store, protect, and also create files. You can access these files from any device and from any location. OneDrive shared folders contain all the files and other documents that are shared to you by other users. These are generally shared among users in an organisation to improve the collaboration and the productivity of the employees. 

When you use a OneDrive account that is provided to you by your organisation or a school, then it is called OneDrive for business.  

How to Make a Shared Folder in OneDrive?

Before we discuss how to move a shared document in OneDrive, we will discuss how you can make a shared folder.

Follow the steps given below to make a shared folder in OneDrive: 

1. Click on the files option on your computer. 
2. Right-click on the folder. Then select the Give access to option
3. Choose the option that says “Specific people”.
4. Select the user that you want to share the file with from the drop-down menu. 
5. Click on the add option. 
6. You can give this user access to read-only or edit the shared folder and file. 
7. Choose the share button. 

How to Move a Shared Document in OneDrive?

When OneDrive is shared with another user, you can use its features in OneDrive. If a user shares a document or other files and folders with you, you can move those shared files to your local drive to use and access them more easily. 

Here are the steps that you can follow to move a shared document to local files in OneDrive. 

1. Go to the OneDrive website and log into the account. 
2. Click the shared option. 
3. Choose the folder that has the files that need to be moved. 
4. Select the Add shortcut to MyFiles. 

How to Find the Shared Folder in OneDrive?

 The “Shared with Me” option shows you the files that have been shared with you by other users. Whenever a user shares these files and documents, it automatically appears in this list. 

Here are the steps you can use to find the shared folder in OneDrive: 

1. Login to Office 365 account. 
2. Select the OneDrive option. 
3. Click on Shared > Shared with You. 
4. You can use the sort option. You can also use the filter option to find the files you need easily. 

How can you Delete the Shared Files from OneDrive?

Several files and folders in the shared folder can also be deleted. Once you delete files from the shared folder, they will be relocated into the recycle bin of the owner’s account. The owner of the account can only recover files from OneDrive. 

In order to delete these files and folders, you can choose between two methods. First, check the file or folder and then press remove. 

You can also alternatively, click on the three-dot icons next to the file or folder. You can then select remove from the shared list. 

How can OneDrive Shared Folders be Synced to a Local Computer?

Follow the steps you can use to sync files to the local computer from the shared folder of Onedrive: 

1. Select the Cloud icon. 
2. Sign into your account. 
3. Click on the next button. 
4. Now, click on the “Open my OneDrive folder” option. 
5. You can find all the files here that can be synced with the local system. 

Using Automated Tool to Move Shared Files in OneDrive.

Shared files require some space to be stored. OneDrive accounts get limited space to store data. Over time users require more space to save more data and files. In this case, after users purchase more storage, they would need to move all of their files and important documents to the other environment. Using a manual method can be very time-consuming and a complex process especially if you don’t know what you’re doing. 

An easier way to migrate all the files and documents is to use an automated tool that makes the process much easier and less time-consuming. You can use an automated tool called SysTools OneDrive Migrator tool. This is one of the best tools in the industry and is very beneficial to users who want to migrate to another environment or tenant. 

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Here are the key features of this tool: 

1. You can move files and other documents from OneDrive to OneDrive. 
2. It can migrate Documents and permissions to another OneDrive. 
3. You can also apply date filters to move specific files from OneDrive to another OneDrive. 
4. This tool also supports delta migration that exports newly arrived files. 
5. Importing CSV files that contain the list of all the users for the source as well as the destination IDs. 
6. You can also get a complete OneDrive report after the migration process. 

Steps to use this tool: 

1. Download and install the tool. 
2. Enter the source and destination as Office 365. 
3. Select the document to migrate the data. 
4. Enter the source admin email and application IDs.
5. Enter the destination admin email and application IDs. 
6. Now after adding users to the Onedrive migration, click on validate. 
7. Click on the start button to start the process. 

Conclusion

In this article we have discussed how to move a shared document in OneDrive, and also how you can create, find, and delete these shared folders. We have also given you the solution to the storage issue that you may have while storing large files in OneDrive. The automated tool allows you to perform the complex migration process very easily and with very little time. 

Frequently Asked Questions

• Are the OneDrive files and other documents stored locally? 

You can only store OneDrive files under some conditions such as: 

1. If your system syncs to OneDrive online. You can then store your updated files and documents locally. 
2. If the files and documents are not up to date, then these files will still be available on your system, but will not be the updated versions. 

• Can anyone see my OneDrive shared documents? 

No, all of the files and documents are private, unless you choose to share them with other users. You can share them by clicking on the Share option. 

• How can I upload my files to OneDrive? 

You can follow the steps given below to upload all the files to OneDrive: 

1. Open OneDrive. 
2. Choose the Upload icon. 
3. Click on the files option and upload the file you want to store in OneDrive. 
4. Select the Folder options to upload a complete folder to OneDrive.