How Can You Forward Emails to Multiple Email Addresses Office 365? – Step by Step Guide!

In this article, we answer the most frequent question “Can you forward emails to multiple email addresses Office 365?”. However, we are discussing basics like email forwarding, why you need email forwarding, how many types of email forwarding, how to redirect emails to another email outlook, and how to forward emails to multiple addresses.

What is Email Forwarding in Office 365?

Email forwarding is a feature that lets you transfer received emails to another email address. There are multiple forwarding rules in Outlook you can choose it to determine which email should be forwarded. You can forward emails to multiple addresses using the Outlook desktop version By creating a new rule. 

How it works?

Concept: Whenever an email is sent to a forwarding address the email server automatically redirects this email to another specified email address. 

For Example: Sender A sends an email to the receiver’s email address B. But Receiver B has enabled email Forwarding to email address C for this sender. So, whenever A sends the email to B it will automatically forwarded to C.

Explanation: The sender doesn’t know about the forwarding address, he uses the same email that is specified. When an email is received by the email server it will auto-redirect it to your specified forwarding email address.

This basic introduction helps you to determine whether “Can you forward emails to multiple email addresses Office 365”

What is the Need for Email Forwarding?

The need for email forwarding depends upon specific use or multiple scenarios. Here we are mentioning some common needs in  organizations:

Unified Management: It will help to manage the emails in one mailbox. Emails that are received from multiple addresses should be forwarded to on specific email address will help the management team or admin to manage the emails efficiently.

Manage Mailbox storage: If your professional mail storage is full and you want to forward unnecessary emails should be forwarded to any other mailbox This will help you to clear the clutter in your main mailbox.

Email Backup: It will also help to back up specific emails that are forwarded to another mailbox. If your email account is compromised or deleted still you have your forwarded emails.

Collaboration: This features also enhance the collaboration between teams and groups who are working for the same client or organization. 

How Many Ways of Email Forwarding in Office 365?

There are multiple ways of forwarding let’s treat it as a type and understand it:

• Automatic email forwarding: You can enable automatic forwarding in simple steps this will automatically transfer all emails to a single email address.
• Forwarding all emails to multiple addresses: This is the same as automatic email forwarding but in this type, you can forward it to multiple email addresses.
• Forwarding Based on rules: This is also the same as the above types but the only change is that you can filter out which email has to be forwarded to multiple email addresses.

Sometimes email forwarding also refers to email redirecting so if you see a Redirect word instead of forwarding don’t get confused.

How to Forward Emails to Another Email Outlook?

Here are the steps through which you can  enable email forwarding in Outlook:

Step 1. Log in to Outlook.com and click on the settings icon on the top left.

Step 2. Now go to “Mail”>> Click on forwarding

Step 3. Now enable the email forwarding by sliding the slider to the right.

Step 4. Lastly, add the email address to forward the message >>You can check the “keep a copy of forwarded messages” checkbox>>Finally, click On “Save”.

After following these steps you can forward emails to another email in Outlook. If your mailbox is cluttered with duplicate emails you can also read how to delete duplicate emails in Office 365.

Can You Forward Emails to Multiple Email Addresses Office 365?

Yes, you can forward emails to multiple email addresses in Office 365 by using “Rules” and “Forward” in Outlook on the web or Outlook on the desktop. Here are detailed steps to accomplish it.

Steps for  Forwarding emails to multiple email addresses Office 365 (Outlook on the web):

Step 1. Login to Outlook on the Web and click on the settings icon. 

Step 2. Now click on the Setting icon move to emails>>Click on “Rules”.

Step 3. Click on “Add new Rules”.

Step 4. Now Enter the name of Rule as you want. 

 

Step 5.  You can add a condition according to the available dropdown list or you can select “Apply to all emails”.

Step 6. Click on Action>>Select “Forward to” and Add email addresses in the Forward to field.

Step 7. Finally, Click on “Save”.

 

Woohoo! You have got your answer regarding “Can you forward emails to multiple email addresses Office 365”.

How to Automatically Forward Emails to Multiple Recipients in Outlook? (Desktop Version)

Open Outlook and click on “Files”>> Now select “Manage Rules & Alert”>> Click on “New Rules”>> Now you can start from a blank rule or choose available Rules and click on “Apply rules when I receive an email”>> Now select an Action Select “Forward to people and public groups”>>Select Email addresses and click on next >>Now you can add multiple email addresses>>Finally, Click on “finish”  and click on “Apply”.

Conclusion

To conclude, we have discussed a most recent query of a user about “ Can you forward emails to multiple email addresses Office 365”. However, we have discussed all the key points that are necessary to make the user understand if he can redirect the emails to multiple recipients. We have also discussed different ways through which you can enable email forwarding in Outlook. Additionally, we have shown pictorial steps that can help you to easily accomplish tasks.